Get in Touch

Heavy Equipment Rental & Dealerships

Run the full rent to return cycle on Dynamics 365, from quote to final invoice

From single location rental yards to multi territory dealership operations, we deliver solutions built on Dynamics 365 FSCM for equipment companies that need one system for fleet availability, contracts, billing, and field service

Talk to Our Experts

Putting your needs first

Challenges we address

Know what you actually have

Replace guesswork with one view of fleet availability, broken down by ready now, in the return queue, at another branch, or called off but not yet collected

Stop retyping the same contract

Move from quote to reservation to contract without re entering fleet items, rates, or customer details

Make returns provable, not arguable

Capture condition, meter readings, fuel level, and photos at pickup and at return, so damage claims rest on a record, not a conversation

Bill for what was actually used

Automate best rate calculation across the period a unit was on rent, plus overtime, fuel, and consumption charges

Give the yard and the field one source of truth

Connect rental coordinators, yard staff, and field service technicians so a work order raised on a damaged unit flows back into the contract automatically

Scale from one yard to many

Run rates, reservations, and availability by rental class across branches, with the same fleet item data model underneath

Talk to Our Expert

Our solutions

Rental & contract management

Quote, reserve, and contract by rental class, model, or a specific unit. Reservations hold availability and close themselves once a quote converts or is lost, and the contract is the spine that every later step draws from

Fleet & Inventory lifecycle

Track three kinds of fleet items, serialized units, serialized attachments, and bulk items counted by quantity, as they move through new, rental, lease, used, and sold stages, with depreciation set on each unit's own asset book

Mobile field & Inspections

Configurable check out and check in checklists per model capture hour meter readings, fuel level, and photos at the machine, so condition records are made where the equipment is, not typed up later from a paper sheet

Automated billing & Revenue

Best rate calculation runs across the period actually used, including overtime and consumption, and invoice schedules post through the standard sales order so the audit trail holds

Global & Unified finance

Rental contracts and fleet item movements post through the same finance and supply chain data your team already works in, with credit notes and corrections keeping the link to the original invoice

Actionable rental analytics

The rental management workspace gives coordinators a short list of the exceptions that need action right now, such as contracts on hold or units called off but not yet returned, with a direct path to fix each one

Insights and resources

Blog: What Microsoft has announced for rental in Dynamics 365

IRental is moving into the ERP! Microsoft has made rental in Dynamics 365 part of its plans. Four capability areas and a Q4 2026 target are public. The depth, and the fit for your fleet, are not.
Continue reading
Five Financial Leaks in Equipment Rental Operations

Small errors in meter billing, missed damage assessments, and idle fleet time can quietly erode your margins.
Continue reading
D365 Ecosystem for Equipment Rental

AI Moving beyond a simple ERP, discover how the D365 ecosystem connects your back office to the field.
Continue reading

Partner with Reach

Reach is dedicated to empowering equipment rental and dealership organizations with solutions built on Microsoft Dynamics 365 that understand your industry from the inside out. With 150+ standardized rental business processes embedded in D365 Finance and Supply Chain Management, we deliver functionality that fits how you actually run your business. 

Our solutions serve equipment companies across construction, oil and gas, heavy equipment, tool rental, and specialty equipment sectors. Whether you operate in a single market or across multiple countries with different currencies and regulatory requirements, we scale with your ambitions. 

Explore how our expertise and tailored solutions can transform your rental operations. Contact us to start your journey toward unified data, streamlined processes, and the real-time visibility your business demands. 

Talk to Our Expert
Scroll to Top